The University of Texas at Austin · College of Education

UT Public Schools AI Council

Meeting agenda · No. 1

Initial Council Meeting

Why we're here, what's in the drafts, and the timeline for getting both guides finished.

OCT 28 2026

Wednesday, 10:30–11:30 AM UT Administration Building 1616 Guadalupe St, Austin Hole in the Wall room, basement

The only materials: the two guides.
Staff Guide and Student Guide, Working Draft v0.1.

Every comment stays visible.
You'll see how the drafts took shape and where decisions are still open.

FINDING THE ROOM Hole in the Wall room, UT Administration Building basement Take the elevators down, then follow the arrows past the Spooky Stairs. Map courtesy of James.

Halloween-themed basement map of the UT Administration Building. From the elevators, follow the arrows right past the spooky stairs to the Hole in the Wall room in the top right corner.

§ 01

Agenda

60 minutes

10:30

5 min

Welcome and introductions

Quick round: name, district, role, and one hope for the Council.

LEAD
James Garza

10:35

7 min

Purpose of the Council

One shared approach to responsible, ethical, and effective AI across all three districts.

Build the Staff and Student Guidebooks Review both guides at least yearly Share trends and what's working Recommend responses to AI misuse

Recommendations are guidance. Final decisions stay with each district's administration.

LEAD
James Garza

10:42

8 min

Our foundation: UT Austin's AI stance

A shared starting point before we open the guides: AI-Forward and AI-Responsible, the eight principles, the Big 6 limitations, and UT's data rules.

Read the UT AI Foundation briefing › Quick prompt: where does UT's guidance need a K-12 lens?

LEAD
Sara Dawson

10:50

20 min

Walk through the guides

These are living documents: AI changes fast, so the guides will too, and v0.1 is a starting point. A tour of both drafts with the comments showing. Note questions as we go.

Student Guide · about 12 min
Understanding AI, when you can and can't use it, disclosure, privacy, digital citizenship.

Staff Guide · about 8 min
Structure overview: FERPA and data, tool vetting, humans in the loop, integrity.

LEAD
Sara Dawson

11:10

10 min

Timeline and key dates

How we get from v0.1 to finished guides. See the timeline below.

LEAD
James Garza

11:20

5 min

Set the next meeting

Pick the date and time for meeting 2, and agree on a regular cadence.

LEAD
All members

11:25

5 min

Council pins

Optional

If time allows: a quick reaction to three pin concepts. See below.

LEAD
Sara Dawson

§ 02

Timeline and key dates

OCT 28 · TODAY Initial meeting Purpose, drafts, timeline.

NOV 2 Principal and admin decision Per the original timeline.

MEETING 2 Student Guide finalized Feedback in, Student Guide ready to finalize.

FOLLOWING MEETINGS Staff Guide, section by section Worked over a couple of meetings, possibly every other one.

§ 03

Optional: Council pin concepts

Three enamel pin concepts: 1, the Official AI Council Seal with an open book and connected nodes; 2, the Knowledge and Ethics Seal with a guiding star, laurels, and a Forward, Responsible banner; 3, the Founding Member Medallion with four community icons around a central star and a Founding Member 2026 banner.

Quick pulse check: which concept, if any, should we take further?

DECISIONS TO LEAVE WITH

✓Date and time of meeting 2

✓Meeting cadence going forward

✓Staff Guide rhythm: every meeting or every other

✓Pins: go, revise, or skip

ACTION ITEMS

OWNERACTIONDUE

[OWNER][ACTION][DUE]